Hosting a Session with Zoom

Zoom is a powerful and popular tool used by event planners to host virtual sessions. PheedLoop supports fully functional integration with Zoom which allows you and attendees to view and participate in Zoom meetings and webinars right from the Virtual Event Portal. PheedLoop's integration allows attendees to automatically authenticate and join the Zoom meeting or webinar you are running. The Zoom interface even matches your event's color theme, so everything feels seamless!

Step 1 - Creating a Zoom Meeting or Webinar

The first step is to create your meetings or webinars to serve as your sessions for PheedLoop. Depending on the type of session(s) you are going to be running, you'll want to choose a Zoom Meeting or Webinar. At a high level, a Zoom Meeting is ideal for a collaborative session where all attendees can contribute to a larger discussion with their audio/video. In contrast, a Zoom Webinar is ideal for a lecture-style session where attendees are primarily listening to one or more speakers delivering a talk/panel.

For a complete overview of the differences between meetings and webinars, visit this link. To learn how to schedule a Zoom meeting, visit this link and to learn how to schedule a Zoom webinar, visit this link.

Ideally, all of your Zoom Meetings or Webinars are recorded in case you'd like to upload these videos back into PheedLoop to make the sessions available on-demand. You can ensure recording is enabled in your Zoom settings. If you plan on having concurrent sessions for your event, note that you will need multiple host licenses from Zoom as a single host can only host one Zoom session at a time.

For more information on setting up recordings for Zoom, visit this link.

Please note, if you are running a Zoom Webinar, please ensure that registration for your webinar is turned off as webinars requiring registration do not work with the Zoom integration.

Step 2 - Populating Your Session in PheedLoop with the Zoom Meeting/Webinar Details

Now that you have created your Zoom Meeting, you can now add the meeting details to your session in the Event Dashboard. If configured correctly, the Zoom meeting will now be embedded into the session for the Virtual Portal and PheedLoop Go!.

From the Event Dashboard, navigate to Sessions > Sessions and select the session you wish to adjust
Scroll down to Virtual Settings
Toggle on the Enable Stream checkbox if you are ready to start your stream
Under the Meeting/Webinar ID field, enter the Meeting/Webinar ID for your Zoom meeting
Under the Meeting Password field, enter the password for your Zoom meeting
1. If entered, Attendees will be able to access the meeting without needing to enter the password. If this field is blank then Attendees will need to enter the password before accessing the Zoom meeting.
Under the Direct Link field, enter the meeting URL if you would like to direct attendees to the Zoom app or browser
Under the Phone Password field, enter the password for Attendees connecting in their phones
1. If entered, Attendees will be able to access the meeting without needing to enter the password when joining with their phone. If this field is blank then Attendees will need to enter the password before accessing the Zoom meeting.
Select Save Changes